Fermentation Tracker · brewery management system
The whole brewery in one system
From the brew sheet through tanks and stock to the invoice and excise duty. Built in a working brewery, it runs in the browser and on the phone, with nothing to install.
“What do you have in stock?”
Send a link.
The stock offer is a page with what you have free right now, at a given customer's prices. The customer opens it on their phone without signing in, taps in the quantities and orders. All you do is confirm.
- Create a linkPick the customer, how long it is valid and a note, such as “Deliveries on Wednesday and Friday”.
- Send it over WhatsAppWith one button, or copy it and send it any other way.
- The customer ordersA draft order at their prices appears in Orders and your phone gets a notification.
One screen on your side
You create a link in seconds and the list shows until when it is valid and whether the customer opened it. When it should no longer work, you delete it.
Features
Everything a brewery does every day
The modules are linked. A brew sheet writes off ingredients, a delivery note writes off beer and adds excise duty, and invoices are made from delivery notes.
Production
Tanks, plan and brew sheets
See at a glance what is fermenting where, how full each tank is and how dark the beer is. The production plan shows whether there are enough ingredients for the planned brews.
- A brew sheet from the plan in one click and ingredients written off stock by FIFO
- Brewing steps with start and end times and a “now” button right in the row
- Fermentation plans with tasks and reminders on the phone
- Recipe calculator OG, FG, alcohol, IBU and EBC colour
Stock · artificial intelligence
Snap the malt invoice. The receipt fills itself in.
Take a photo of a supplier invoice or upload the PDF. The system reads it and prepares a stock receipt: supplier, document number, items, quantities and prices. You just check it and post it.
- Creates a new supplier itself from the invoice details
- Converts packs – 20 sacks of 25 kg become 500 kg
- Records alpha acids and crop year for hops and the recipe calculator uses them straight away
- Spreads shipping into the ingredients' purchase prices
- Offers unknown items for matching and remembers them for this supplier next time
Calendar
The whole month on one screen
Planned and brewed batches, fermentation tasks, deliveries for orders and holidays. Switch each layer on or off.
- Click an event to open the batch or the order
- A morning summary of the day arrives on the phone
Sales
From the order to the paid invoice
Price lists for each customer, orders, delivery notes and invoices. Send documents as PDF by e-mail straight from the app.
- Keg deposits and an overview of how many kegs each customer holds
- QR payment on invoices (PAY by square, QR Platba)
- Credit notes, including returning goods to stock
- Reminders for overdue invoices and unreturned kegs
- Export to POHODA accounting and e-invoices in Peppol format
- The customer signs with a finger when collecting at the brewery – on the delivery note or invoice, printed in the PDF too
Deliveries · new
Beer delivery runs signed on the phone
Put the day's delivery notes into a run for a driver and vehicle. The driver works through it stop by stop on a phone, and the office sees what has been delivered.
- Loading list – what to load and how many empty kegs to collect
- The whole route in Google Maps and navigation to a stop with one tap
- Empties taken back and the customer's finger signature – straight onto the delivery note
- Not delivered with a reason and a notification to the office
- Log book – the run's kilometres are recorded automatically
Excise duty
The return's figures prepare themselves
Duty arises from issued delivery notes, per beer and batch, using the batch's actual alcohol. At the end of the month you just check and print it.
- Reduced rate for small independent breweries
- Report for the customs office by degrees Plato
- Deliveries to other EU countries with e-AD and the small brewery certificate
- Cider and sweetened drinks as separate modules
Sanitation, HACCP and team
The paperwork inspectors want to see
Checklists for critical control points, tank sanitation records and a printable log. A deviation at a critical point asks for a corrective action.
- Checklists and the HACCP log ready to print
- Attendance on the phone or a PIN terminal with a monthly timesheet
- Holidays with approval
- Incident reports with a photo from the phone and a notification for the manager
Statistics
Numbers you no longer work out in Excel
Revenue, litres sold, average price per litre, estimated profit from costing, kegs at customers and ingredient stock, for any period.
Small things
Things that save clicks
Quick links
A bar with the five screens you use most. A star pins a page together with its filter. Everyone sets up their own.
Stamp and signatures on documents
The company stamp, the issuer's signature and name, and the customer's signature from a phone or tablet. The PDF goes straight to the customer by e-mail.
Companies by ID
Name, address and tax ID are filled in from the business register. In Slovakia, the VAT payer reliability check too.
Phone notifications
Fermentation tasks, a new order from an offer, a reported incident. A tap opens exactly that page.
Stock with lots
Receipts, stock-takes, FIFO prices including shipping. A malt catalogue and the 40 most used hop varieties.
System map and guide
The whole system as a clickable map on the home page and a guide to every module right in the app.
Roles and change log
Owner, admin, production, sales. Everyone sees only what they need, and changes are recorded.
Cider and soft drinks
Modules you switch on in settings: must and °Brix for cider, syrups and lemonades with the sweetened drinks tax where the country has one.
Countries
Taxes and documents for the brewery's country
VAT and excise rates, currency, public holidays and company lookup follow the country. Each user picks their own language.
Slovakia
- Excise duty on beer and cider
- PAY by square on invoices
- Company register lookup and VAT check
- E-invoice (Peppol) and POHODA
Czechia
- Excise duty on beer and cider
- QR Platba on invoices
- Company lookup in ARES
- Export to POHODA
Romania
- Lei, Romanian VAT and holidays
- Beer excise by °Plato
- Company lookup in ANAF
- The app in Romanian
App languages: Slovak · Czech · English · Romanian
Try it
Explore the demo brewery
I'll send you access to a brewery with half a year of invented but realistic data: tanks, batches, orders, invoices and excise duty. Or I'll come over and show it to you in person.